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Welcome: #masksofioelibrary

Explore Europe's Largest Education Library

Banner Image reading #masksofioelibrary, a competition to celebrate the efforts the UCL community is making to keep each other safe

#masksofioelibrary

We want to celebrate the efforts of students to keep themselves and others safe in the IOE Library! One of the easiest things you can do to help look after others is wear a face covering or mask while inside the library. We're really proud of the students who have worked hard to follow the guidelines set forth in the UCL Community Commitment, and we want to celebrate their action. For four weeks, we're running a weekly selfie competition. All you need to do to enter is take a selfie of yourself inside the IOE Library while wearing a face covering or a sunflower lanyard. Post it on Instagram and use #masksofioelibrary. Each week we'll select a winner for a £5.60 voucher to a UCL cafe! 

Show us your handmade masks, your surgical masks, or your scarves turned into face coverings. If you have a medical reason why you can't wear a mask, show off your sunflower lanyard! We want to celebrate all the ways our community is working to stay safe. 

For more information on how we are working together to stay safe, check out the UCL Community Commitment to Protect Each Other

Contest is only open to current UCL students. Voucher must be used in a single transaction. Please read the Terms and Conditions and Privacy Notice.

Terms and Conditions

IOE Mask-selfie Competition Terms and Conditions

University College London (“UCL”) is running multiple ‘weekly mask-selfie competitions using the Instagram platform during Term 1 of the 2020/21 academic year (“Competition”).

By submitting a photograph (“Submission(s)”) for the Weekly Mask-selfie Competitions, you agree to be bound by these Terms and Conditions.

There is no requirement to pay to participate in the Competitions.

  1. Eligibility
    1. Subject to the following provisions, the:
      1. The Weekly Mask-selfie Competitions are open to all current students of UCL;
    2. In order to participate in and win one of the Weekly Mask-selfie Competitions you must:
      1. be a current and enrolled student of UCL at the time when the Winner of the relevant Weekly Mask-selfie Competition is selected;
      2. have complied with the requirements of clause 2; and
      3. not be disqualified in accordance with clause 3.
    3. In entering any Competition, you confirm you are eligible to do so and eligible to claim the Award (or any relevant substitute) that you may win.  UCL may require that you provide proof (to UCL's satisfaction) that you meet the eligibility criteria.  If you fail to provide such evidence on request, or if UCL is not satisfied as to your eligibility, UCL may exercise its rights under clauses 2.7, 2.8 and/or 4.1.
    4. If you are under the age of 18, you must obtain written parental or guardian consent to enter any Competition and claim the Award (or any relevant substitute) that you may win.  UCL may require that you provide proof of age (to UCL's satisfaction).  If you fail to provide such evidence on request, or if UCL is not satisfied as to your age, UCL may exercise its rights under clauses 2.7, 2.8 and/or 4.1.
  2. Monthly Best Competitions
    1. On the following dates, the UCL Library Services Team will launch a Weekly Mask-selfie  Competition: 12 October 2020, 19 October 2020, 26 October 2020, 2 November 2020. These will be announced on the UCL Instagram page (Launch Date(s)).
    2. Each Competition shall commence at 12:00am (GMT) on the relevant Launch Date and shall end at 11:59pm (GMT) on the day preceding the next Weekly Competition Launch Date pursuant to clause 2.1. The final monthly competition will end at 11:59pm (GMT) on Sunday, 8 November 2020 (Competition Period(s)).
    3. To enter a Submission into a Weekly Mask-selfie competition, you must upload the Submission to Instagram using the hashtag #masksofioelibrary.
    4. The Competitions are to identify Submissions that:
      1. demonstrates the correct way of wearing a face covering or incorporates the sunflower lanyard;
      2. is photographed inside the Institute of Education Library;
      3. demonstrates creativity;
      4. demonstrates strong composition;
    5. Selection of the winning Submission(s) of each Competition will take place following the closure of the competition set out in clause 2.2.
    1. A member of the UCL Library Services staff (whether alone or with other members of the team) will be responsible for selecting a Submission(s), from all those that comply with paragraph 2.3, that they consider best meets the criteria set out in clause 2.4.
    2. The Submission(s) that is/are selected as winner(s) of theCompetition (“Winning Submission(s)”) will be announced on the UCL Instagram page at any time following selection pursuant to clauses 2.6 and 2.7.  The individual that made the Submission(s) selected as Winning Submission(s) (“Winner(s)”) may be notified prior to the announcement. While specific days for each Competition Period and the selection and announcement of Winning Submission(s) have been specified, UCL reserves the right to deviate from those dates and/or methods of notification for any reason.
    3. The Winner(s) will receive £5 vouchers for use in Sodexo outlets on campus (Award).  There are four (4) Awards to be won.  UCL reserves the right, at any time and at its sole discretion, to substitute any Award with a different award of equal or greater value.
    4. If you are notified that a Submission entered by you for a Competition is selected as a Winning Submission in accordance with clause 2.6, you must provide UCL with:
      1. your full name, course and a caption to accompany your winning photograph; and
      2. any other information that UCL may request in accordance with clauses 1.4 and 1.5;

within 72 hours of notification and/or request.

    1. UCL will endeavour to send/handover the Award within 7 days of publication of the Winning Submission(s) pursuant to clause 2.8 Winning Contestants must collect the voucher from the IOE Library Help Desk.
    2. Any Submission that you enter into a Competition and any caption that you may submit as provided for in clause 2.10.1 must not: contain any material which is defamatory of any person; contain any material which is obscene, offensive, hateful or inflammatory; promote sexually explicit material; promote violence; promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age; infringe any copyright, database right or trade mark of any other person; be likely to deceive any person; be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence; promote any illegal activity; be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety; be likely to harass, upset, embarrass, alarm or annoy any other person; be used to impersonate any person, or to misrepresent your identity or affiliation with any person; give the impression that they emanate from us, if this is not the case; advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse.
    3. If you provide a caption that UCL considers (in its discretion) does not comply with clause 2.12, UCL may either request that you provide a revised caption that does comply with clause 2.12 or select another Submission (whether submitted by you or any other individual) in accordance with clause 2.7. This clause 2.13 will apply to any revised or resubmitted captions that you provide and/or the reselected Submission.
    4. If the Winner(s) does/do not meet the eligibility criteria, UCL may (at its sole discretion) withdraw the Award and select another Winning Submission, or keep the prize or use it in future Competitions.
    5. No decision will be deemed to have been made as to the Winning Submission(s) of a relevant Competition unless and until the relevant student(s) has/have received written confirmation from UCL. Even after confirmation of the Winning Submission(s) has/have been provided, UCL reserves the right to revoke the decision if the Winner(s) is/are not eligible or is/are disqualified.
    6. UCL may publish any Submission on all or any of its official social media accounts (including Facebook, Instagram and Twitter pages) and any official UCL website.
  1. Intellectual Property
    1. You acknowledge and agree that by entering a Submission for a Competition, other users of the internet will be able to view the Submission.
    2. You warrant that you are the sole author and owner of your Submission, that the Submission is your own original work and it does not infringe any copyright, trade marks or other rights (including intellectual property rights) of any third party.
    3. You agree to hold UCL harmless against any and all loss, costs, claims, damages, demands, liabilities, actions and expenses arising out of a breach of paragraph 3.3.  This means you will be responsible for any of the above that UCL suffers as a result of your Submission not complying with clause 3.2.
    4. You grant to UCL a royalty-free, non-exclusive, worldwide, sub-licensable right to use, reproduce, modify, publish, create derivative works from and display (together with the right to incorporate into any other works in any form, media or technology now or later developed) any Submission submitted by you for the Competitions.
  2. Data Protection
    1. You must have permission to use the name and likeness of any individual that appears in any Submission that you enter into the Competitions.  You must also ensure that any such individuals consent to and have given you any necessary rights for the Submission to be used as anticipated in the Terms and Conditions.  UCL reserves the right to require that you provide evidence of all relevant consents and rights and you must provide such evidence on request.
    2. You acknowledge that, in connection with the Competitions, you will provide personal data to UCL.   UCL will only process your personal information as set out in UCL’s Student Privacy Notice.
    3. In entering a Submission to the Competitions, you give UCL and its affiliated organisations the right to use your name, likeness, photograph, voice and/or opinions for promotional purposes in any media, worldwide, without further payment or consideration.
  3. UCL Liability
    1. Subject to clause 5.4, UCL and its agents and representatives hereby expressly exclude any liability whether in contract, tort, criminal law, breach of statutory duty or otherwise for any:
      1. direct; and/or
      2. indirect or consequential,

loss, damage, injury or disappointment (including without limitation any pure economic loss) suffered or incurred by you, and whether foreseeable or not, in connection with the Competitions.

    1. Without limiting the generality of clause 4.1, UCL will not have any liability to you if you are unable to enter a Competition for any reason including, without limitation, a failure in computer systems or the unavailability of any website.
    2. To the extent permitted by law, all conditions, warranties and other terms which might otherwise be implied by statute or common law are expressly excluded from these Terms and Conditions.
    3. Nothing in these Terms and Conditions will limit or exclude UCL’s liability for death or personal injury caused by its negligence or for fraud or for any other liability which cannot be limited or excluded at law.
  1. Disqualification
    1. UCL may, at its sole discretion, disqualify you from any or all Competitions if:
      1. you are not eligible to participate in the Competitions;
      2. you do not, at any time, comply with these Terms and Conditions;
      3. any information provide by you is invalid, incorrect, or misleading; or
      4. UCL considers that your participation in or winning of a Competition does or may harm UCL, its reputation and/or that of any staff or pupils at UCL.
    2. It is not permitted to use an automated system to enter Submissions.  If you use an automated system to enter a Submission for the Competitions or a Submission is entered as a result of an automated system, you and/or the Submission may be disqualified.
  2. General
    1. To the extent permitted by law, decisions of UCL and, in particular, the UCL Library Services Team will be final and binding and there will be no discussion or negotiation regarding the decision and/or selection and/or the process used by UCL.
    2. If you wish to contact UCL about the Competitions, including to make a complaint, please send an email to: ioe.librarycustomerservices@ucl.ac.uk, including “#masksofioelibrary” in the title.
    3. UCL reserves the right to hold void, suspend, cancel or amend the Competitions or otherwise revise these Terms and Conditions, where it becomes necessary to do so.  UCL shall use all reasonable endeavours to notify you of any such changes and you agree to check this page from time to time to take notice of any changes UCL makes.
    4. No failure or delay by a party to exercise any right or remedy provided under these Terms and Conditions shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy.
    5. These Terms and Conditions will be governed by and construed in accordance with the laws of England and Wales and the parties agree to submit to the exclusive jurisdiction of the courts of England and Wales.

Privacy Notice

Privacy Notice for #MasksOfIOELibrary Competition

  1. Introduction

UCL Library Services (“we” “us”, or “our”) respects your privacy and is committed to protecting your personal data.

Please read this Privacy Notice carefully – it describes why and how we collect and use personal data and provides information about your rights.  It applies to personal data provided to us, both by individuals themselves or by third parties and supplements the following wider UCL privacy notice(s):

We keep this Privacy Notice under regular review. It was last updated on 7 October 2020.

  1. About us

UCL Library Services is part of University College London (UCL).

UCL, a company incorporated by Royal Charter (number RC 000631), is the entity that determines how and why your personal data is processed. This means that UCL is the ‘controller’ of your personal data for the purposes of data protection law.

  1. Personal data that we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you. This may include:

  • Your name and contact details;

  • The names and other details about third parties who are involved in the issues we are helping you with; and

  • Your course and study details.

  1. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • To register you as a client and to manage our relationship with you.

  • To help you with your enquiry. Depending on the circumstances, this may include special category personal data. Here, the processing of your information is carried out on the basis of your explicit consent; or

  • To judge eligibility and communicate with contestants in the #MasksOfIOELibrary competition (12 October – 8 November).

Where the processing is based on your consent, you have the right to withdraw your consent at any time by contacting us using the details set out below. Please note that this will not affect the lawfulness of processing based on consent before its withdrawal.

We may also use anonymised data, meaning data from which you cannot be identified, for the purposes of:

  • Service evaluation;

  • Education and research; or

  • Fundraising and promotional purposes.

Anonymised data may also be used in published reports or journals and at conferences.

  1. Who we share your personal data with

Your personal data will be collected and processed primarily by our staff and UCL (Access to your personal information is limited to staff who have a legitimate need to see it for the purpose of carrying out their job at UCL.).

  1. Lawful basis for processing

Data Protection Legislation requires that we meet certain conditions before we are allowed to use your data in the manner described in this notice, including having a "lawful basis" for the processing. The basis for processing will be as follows:

  • Consent. You have given us your consent for processing your personal data.
  • Public task. The processing of your personal data may be necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

For special category personal data, the following lawful bases for processing will be used:

  1. International transfers

We do not transfer your personal data outside the European Economic Area (EEA).

  1. Information security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

  1. Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

We will keep your personal data according to the Records Retention Schedule.

  1. Your rights

Under certain circumstances, you may have the following rights under data protection legislation in relation to your personal data:

  • Right to request access to your personal data;
  • Right to request correction of your personal data;
  • Right to request erasure of your personal data;
  • Right to object to processing of your personal data;
  • Right to request restriction of the processing your personal data;
  • Right to request the transfer of your personal data; and
  • Right to withdraw consent.

If you wish to exercise any of these rights, please contact the Data Protection Officer.

Contacting us

You can contact UCL by telephoning +44 (0)20 7679 2000 or by writing to: University College London, Gower Street, London WC1E 6BT.

Please note that UCL has appointed a Data Protection Officer. If you have any questions about this Privacy Notice, including any requests to exercise your legal rights, please contact our Data Protection Officer using the details set out below:

Data Protection & Freedom of Information Officer

data-protection@ucl.ac.uk

  1. Complaints

If you wish to complain about our use of personal data, please send an email with the details of your complaint to the Data Protection Officer so that we can look into the issue and respond to you.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) (the UK data protection regulator).  For further information on your rights and how to complain to the ICO, please refer to the ICO website.