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Zotero: Saving Citations

Collecting References: Books and Articles

Zotero provides the ability to save references from most library catalogs and databases, and even some regular web pages, with one click. (Zotero has published a list of compatible sites.) If Zotero detects that you're looking at a book or article on a catalog, database, or a site like Amazon, LibraryThing or the New York Times, you'll see a different icon appear.  The example below shows the book icon.  Just click the icon and Zotero will automatically save the citation.  You must, however, make sure that Zotero Standalone is running otherwise it will not have anywhere to save the reference to!

NB:  The Zotero icon has now moved to the toolbar in the most recent version of the software (below you can see the icon for a journal article):

Screenshot showing a Zotero journal icon.

Screenshot showing the Zotero book icon as it appears next to the address bar in Zotero and where citations are saved.

Example of the book icon.

If you're on a page of search results with many items, you'll see a folder icon instead. Click this to get a list of all the items on the page, and check off the ones you want to save.

Example showing the folder icon for many citations and the window to select individual or all citations. 


Attaching Files

It's easy to attach files (like PDFs) to items in your Zotero library.  Just drag the file into your Zotero pane.  Dropping a file onto a collection, or in between library items, will copy it into your library as a standalone item.  Dropping it onto an existing item will attach it to that item.  This is the easiest way to attach a copy of an article to its entry in your library.

Each item also has an Attachments tab in the right column.  You can attach files by clicking the Attachments tab and then the Add button.

Screenshow showing how to add attachments in Zotero.

Organizing Your Library

Click the Zotero button at the bottom of your browser to open your library. At the top left is a folder button with a green plus sign. Click this to create a new "collection."

Create collections to organize your references. Collections are like file folders on your computer, but a reference can be in more than one collection at a time. In other words, a book on the Civil War could be filed in your "Civil War" collection, your "Georgia History" collection and your "19th Century America" collection without having to make three copies of the reference.

Screenshow showing where to click in Zotero to create a collection to organise your citations.